Governance Coordinator and Executive Assistant
ST. CROIX VALLEY FOUNDATION POSITION DESCRIPTION
Governance Coordinator and Executive Assistant
Governance Coordinator and Executive Assistant
The St. Croix Valley Foundation’s (SCVF) mission is to strengthen the St. Croix Valley by connecting generosity with community needs and opportunities for lasting impact. With offices in Hudson, Wisconsin, the foundation serves six counties bordering the St. Croix River, two in Minnesota (Chisago and Washington) and four in Wisconsin (Burnett, Pierce, Polk and St. Croix) and supports a network of community affiliates. Founded in 1995, the SCVF stewards over $125M in philanthropic assets and has facilitated $111M total grants and scholarships over the last 30 years. For more information, please visit https://www.scvfoundation.org.
POSITION SUMMARY
Title: Governance Coordinator and Executive Assistant
Reports to: President/CEO
Positions supervised: None
Location: Office in Hudson, WI, with the possibility of hybrid work
Employment Type: Full-Time, Exempt
This position will primarily be responsible for supporting governance and compliance efforts and the work of the President/CEO. The ideal candidate will have excellent organizational skills, strong attention to detail, and experience in nonprofit administration. This position collaborates with staff and volunteers at all levels to provide friendly, timely, and accurate information to both internal and external stakeholders of the SCVF.
PRIMARY RESPONSIBILITIES
GOVERNANCE AND COMPLIANCE (70%)
- Work with the President/CEO to support the Board of Directors, Executive Committee, and Board Affairs Committee
- Serve as staff liaison to the board, providing a single point of contact.
- Coordinate logistics and materials for in-person and virtual board and committee meetings.
- Collaborate with the President/CEO to prepare meeting agendas and materials.
- Ensure timely and accurate distribution of meeting materials and related communications.
- Attend board and committee meetings to record and distribute accurate minutes.
- Support and coordinate board member recruitment, orientation and onboarding.
- Plan and coordinate board and committee events, including an annual board retreat.
- Develop and support governance management strategies, including an online board portal.
- Work with the leadership team to support other committees
- Ensure standardized charters and work plans for all committees.
- Schedule meetings for all other board committees, including sending calendar invitations, reserving rooms, and/or setting up virtual meetings.
- When requested and as schedule permits, provide additional support for other committees, including preparing and distributing meeting materials, attending meetings and recording minutes, etc.
- Coordinate with staff responsible for affiliate advisory board member recruitment, orientation and onboarding, looking for opportunities to leverage existing resources.
- Support accreditation and compliance efforts
- Lead work to ensure continued Community Foundation National Standards accreditation, including coordinating, gathering, and updating all information required for re-accreditation.
- Ensure that all policies are maintained, reviewed, and revised by the board as needed.
- Serve as in-house expert on by-laws and articles of incorporation, advising the President/CEO of any recommended changes.
- Maintain information, lists, and database profiles of current and former board, committee, and affiliate advisory board members, communicating changes to appropriate parties as needed.
- Annually distribute, collect, track, and record Conflict of Interest and Confidentiality forms for all staff, board and committee members, affiliate advisory board members, grants and scholarship review panelists, and vendors, updating database accordingly.
- Distribute, collect, track, and record board members’ personal plan of action forms.
- Strengthen existing systems to develop and document standard operating procedures.
- Provide other governance-related support as requested.
EXECUTIVE ADMINISTRATIVE SUPPORT (30%)
- Support the work of the President/CEO
- Serve as a key point of contact for the President/CEO within the organization and the broader community, helping organize and prioritize the work of the President/CEO.
- Provide administrative support to the President/CEO, including drafting correspondence, preparing reports, and managing email communications.
- Provide sophisticated calendar management and daily scheduling for the President/CEO by prioritizing inquiries and requests while troubleshooting conflicts. Coordinate appointments, meetings, and engagements. Conduct and coordinate background research and analysis as needed. Ensure that all briefing and background materials are provided in a timely manner.
- Develop and maintain effective administrative systems to support the President/CEO, including contact management and electronic file organization.
- Support the work of the Leadership Team
- Provide general administrative support to St. Croix Valley Foundation leadership team including scheduling meetings, room reservations, and prepping technology.
- Attend and provide additional support for leadership team meetings as requested.
- General support
- Coordinate the All-Staff Calendar, team events, and weekly staff meetings, including meeting materials, food/beverages, meeting minutes, and technology as needed.
REQUIRED QUALIFICATIONS, KNOWLEDGE & SKILLS
- Minimum of five (5) years of experience providing executive-level administrative support required.
- Bachelor’s or Associate’s degree preferred.
- Proficiency in Microsoft Office Suite and the ability to quickly learn organization-specific software and systems.
- Experience working with relational databases required, preferably in a nonprofit setting; experience with Foundant and/or electronic board portals preferred.
- Demonstrated ability to thrive in a fast-paced, high-volume environment while managing multiple priorities and meeting deadlines.
- Strong organizational and project management skills, with the ability to work independently, exercise sound judgment, and adapt to changing needs.
- Excellent analytical, problem-solving, and decision-making skills, with a proactive approach to identifying and resolving issues.
- Strong verbal and written communication skills, with a professional, tactful, and customer service-
- oriented approach.
- Self-motivated and detail-oriented, with strong data entry skills and a high degree of accuracy and confidentiality.
- Ability to anticipate needs, improve processes, and drive projects through to successful completion.
- Experience organizing and managing events preferred.
- Ability to collaborate effectively in a team environment.
- Commitment to the mission of SCVF; ties to the SCVF region and experience in the community foundation, philanthropic, or nonprofit sector are a plus.
PHYSICAL REQUIREMENTS
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- May be required to travel in personal vehicle to meetings and events.
- Hybrid work environment with regularly scheduled in-office hours and the flexibility to work remotely up to 50% of the time, consistent with organizational policy and business needs.
- Availability for occasional late afternoon and evening meetings, typically between 4:00–7:00 p.m.
- Ability to respond to occasional urgent or time-sensitive matters outside of regular business hours.
SALARY & BENEFITS
The starting salary for this exempt position is $57,000 - $62,000, DOQ. Benefits for full-time employees include medical and dental insurance, life insurance, short and long-term disability insurance, paid time off, a 403b plan and company match, flexible schedules and hybrid work options.
APPLICATION INSTRUCTIONS
Applications will be accepted through May 31, 2026, with an expected start date in July 2026. Please submit a cover letter and resume to edressel@scvfoundation.org. Only applications submitted by email will be considered.
